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 M-Files DMS - Document Management Systems, Enterprise Content Management (ECM)

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98% of users love M-Files 




Document Management Systems (DMS)
Enterprise Content Management (ECM)
Enterprise Information Management (EIM)



    Next Generation DMS/ECM/EIM

M-Files DMS is a powerful, metadata-powered NEXT GENERATION enterprise content management (ECM) and document management solution (DMS) that solves the problems of managing, finding, and tracking information in companies of all sizes.

Available in 24 languages, M-Files is easy to deploy, learn and use, and has enabled thousands of businesses in over 90 countries make dramatic gains in efficiency and productivity by improving the way they organise and manage their documents, information and processes.



M-Files helps businesses succeed in today’s fast-paced and information-intensive environment by improving efficiency and removing the duplication of information. It is much faster and easier to locate information through M-Files’ simple keyword search than to navigate through complex and confusing network folders. You can find documents instantly thanks to M-Files’ unique metadata driven architecture. Check-out and check-in features stop you overwriting documents or generating conflicting versions when multiple users make simultaneous changes.


Full coverage of the entire lifecycle of the document.



M-Files is easy to deploy and implement, and is available as cloud, on-premise and hybrid options. You can quickly start reaping the benefits of effective information and process management, and avoid the chaos and confusion of traditional network folders.

From advanced reporting features and mobile document access, to the ability to integrate seamlessly with existing Customer relationship management (CRM) and Enterprise resource planning (ERP) systems, M-Files provides a flexible platform that supports a wide range of business needs and requirements.



Traditional enterprise content management and document management systems are expensive, complicated products that require major changes in your processes and extensive IT services and support. M-Files changes this paradigm with a powerful yet easy-to-use approach that helps businesses organise, process and track documents & information.


M-Files is an easy and practical solution that helps organisations and regulated businesses fulfil the documentation requirements associated with regulations and standards.

Standards and regulations such as ISO 9001, FDA 21 CFR Part 11, EU GMP Annex 11, HIPAA and Sarbanes-Oxley, set certain requirements for document management that can be easily met with M-Files.


With versatile and powerful M-Files’ workflow features, routine company tasks can be automated and assignments can be given to the right person at the right time - with no programming required.


Workflows within M-Files can be instituted for approving contracts, circulating purchase invoices, processing job applications and myriad other uses that require review, editing and/or approval by several individuals.



Metadata-driven navigation solves the intractable shortcomings of traditional folder-based structures that dictate that a file exists in only one location, or stores copies of the file (or links to the file) in other folders.

In M-Files, unique information shows up dynamically wherever and whenever it is needed without duplication, thereby eliminating problems that traditional Document and Enterprise Content Management systems perpetuate by following a rigid structure.



Using M-Files’ metadata-driven workflow you immediately improve business process, generate efficiencies, eliminate bottlenecks and maintain consistency & quality while ensuring that employees do not accidently skip a step in important procedures.

Workflows can be defined for a myriad of business processes including preparing contracts, approving purchase invoices, processing job applications or any case that may require the review, edit, and/or approval by several individuals.




M-Files’ access settings are derived purely from metadata unlike traditional ECM systems which make use of restrictive and antiquated security models based on folder permission controls.

When you understand that a change in metadata can dynamically change access permissions for records and documents you start to wonder why it hasn’t always been done this way. M-Files’ unique architecture provides a revolutionary means for their customers to manage access to confidential content. Simple, elegant and automatic!



Replication enables specific data to be reproduced on other vaults with all rules based purely on metadata! For instance, only certain data might be sent from the corporate vault to a subsidiary, while all new records in the subsidiary vault populate the corporate vault automatically.

Archiving content in M-Files is also based on metadata. Instead of blindly archiving complete folders you can create intelligent rules to determine dynamically which information and documents are archived and when.




M-Files mobile

With M-Files mobile apps, you can access M-Files repositories from iPhone, iPad, Android, BlackBerry and Windows Phone devices.


M-Files Mobile Access has been redesigned to better meet the requirements of mobile users. M-Files Mobile Access enables users to conveniently access content in M-Files with tablets and smartphones; it also enables users to participate in task-oriented processes like workflow and commenting.


M-Files Mobile Access now comes with native support for multiple devices. You can download the M-Files app for iPhone, iPad, Android and Windows Phone from their respective "App Stores" or market places for free! Since the apps are optimized to support the unique features of each platform, the Mobile Access user interface looks slightly different on each.




M-Files - product description

New Features and Enhancements in M-Files 2018

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